Project status updates sample

The stakeholder update should contain a weekly summary that covers a high-level view of the project. The following section, which is relevant details, should have a detailed update on the essential items. Here the focus should be to cover the significant progress or the significant issues affecting the project.

Use the issues and concerns sections to showcase any significant problems which have not been resolved or do not have mitigation. Please see the status of the project in the table below. If you have any updates or comments, please send them by COB today Aug. Get access to the best customizing tools on the market with professional quality fonts, images, shapes, and other graphics that are fully adjustable in size.

Choose a template style for either personal or business use; all of them come preloaded with content layouts so it's easy to get started right away without any previous experience necessary!

Sample 8: Email template for seeking a decision How do you submit requests via email? If you are looking for a template that will help increase the chance of your request being granted, then this template is for you!

We have compiled some tips and strategies to make sure that your email gets read by the right people. This way, when they see what it is about, they will respond and give their approval. This email template can be used to seek a decision from stakeholders. There is also a column for comments to provide additional information.

Sending minutes of meeting in an email is not as straightforward as it sounds. There are many factors that need to be considered before you can send the perfect minutes. This email template with minutes of the meeting provides a perfect summary of who attended the meeting, what points were discussed, and what are the action items. For the action items, there is a serial number, description, owner, and due date. Advantages of project status update using emails Quick and easy to draft, so it can be sent in few minutes.

The first time you set up the email template or format, it may take time, but after that, it should take only a few minutes for every update. Provides a mechanism of reminding the key dates and timelines to the project team. Project Status reports are generally sent once a week. Email updates are sent frequently if required daily.

Beneficial for tracking tasks as the email report will contain a progress indicator that everyone can see. The email status report will often contain items that are due, so it also acts as a reminder to the team. And, in some cases, inform the team certain items are in scope for the project. It is beneficial to the team to get a brief update as you cannot send the detailed status report every time. The higher possibility that everyone will read their emails and easy for everyone to respond to emails.

If the status update format is consistent, it will make it easy for people to find the information they need. Helps in building confidence with senior management as they can see updates daily and know how the project is progressing. Because the updates are more frequent, the team and stakeholders will be aware of issues and project status daily.

Generally, with a weekly status report , they will be informed only after a few days. It provides some flexibility compared to a project status report as you do not have to limit yourself to a template. Most people skim the subjects while deciding which E-mail they should open first, which will help them decide to open your E-mail first.

The E-mail itself should follow the basic writing structure rules: Paragraphs, bullets, punctuation, etc. End the E-mail with your signature, which should include your full name, job title, phone number, and E-mail address.

Most apps allow an automatic signature with every E-mail sent. Send the email either at the end of the day or the start of the day as people can arrange their priorities as needed. Maintain the frequency of the email updates. If you send it every two days, then make sure that you send it after every two days. I generally send it twice a week initially, and the project gets closer to the delivery date, I increase the frequency to daily. Limit the content to a minimum as possible.

People tend to ignore very long emails, especially those that are more frequent. Always include a progress indicator for tasks.

Without a progress indicator, task tracking can be meaningless. Highlight anything that needs attention in red as people who just skim the email will be attracted to the items marked in red or some other color. Take regular feedback from the team and others to make your status updates readable. If nobody reads your updates after all this effort, then it's better not to send it!!! We recommend having a look at Email Templates for Project Managers for other templates.

Emails have become the official medium of communication in today's world. We spend a lot of time reading and writing emails. Here are some tips on how to make your emails effective. This article assumes you know the basics of email writing, so will concentrate on advanced tips. This is the most basic requirement of a professional email. An email with spelling errors and grammatical mistakes creates a very sloppy image of the writer. Use inbuilt tools for spelling and grammar.

Most of the tools actively point out the errors as you type. Always have brief subject lines. Fortunately, modern project management software expedites the all-important reporting process. Effectively manage project and keep your team up to date with this project status PowerPoint Template for presentation.

The project status report is the basis for this template. A project status report is used to keep stakeholders updated on progress. The Project status template contains 4 slides with stunning layout and design. The table chart in the first slide highlights project priority, status and progress. The second slides give a snapshot of the project in a tabular format. The presenter can use the table chart in the third slide to compare 3 projects in terms of progress and budget, and show progress in the timeline using the fourth slide.

Project managers can use this template in their day to day work. You can develop a detailed plan of work on the project, which will include deadlines, executors and functional connections between employees and track the status of work at each stage. IT companies can use the slides of this template when preparing business processes in terms of project management and control. Also, this template will be useful for startups in preparation for meeting with investors and providing information on the process of managing future projects.

Risk managers can use this template when preparing a strategy for getting the company out of the crisis. Business trainers and university educators can use this template when preparing their courses on effective project management or performance monitoring. Logistics managers can use the slides of this template when providing equipment delivery information for a new production line.

It is a turnkey PowerPoint template, ready to use. The slides in the project status template are fully editable and customizable. With project management software you:. Can easily visualize project information in a Gantt chart , Kanban board , calendar, or spreadsheet-style list view.

Offer a place for team members who read the status report and want more details to look and find the information they need. Have access to additional project information, like your project plan, communication plan , project goals, milestones, deliverables , and more. Naturally, we think Asana is a great option. Asana is a work management tool your entire team can use.

Your cross-functional collaborators need a way to view past status reports. And your team members need a way to track individual work throughout the project lifecycle. So, how do you go about doing project status reports? Be sure to create a clear structure you can use consistently for all future status reports. You should also make sure it matches with your project brief to keep your report on topic.

Follow this guide to understand what to include in your project status report, and watch as we put each step into practice with an example of an Employee Satisfaction project. A great option is to simply use the project name for clarity. The project health is the current status of the project. Project health may change from report to report, especially if you run into blockers or unblock big project risks. Your project status report summary should be brief—about sentences.

The goal here is to give readers who may not have time to read the entire report a quick TL;DR of the most important facts. Example status report summary: Our survey results are in and being reviewed. The Engagement Committee is working with the Executive team on what new engagement initiatives to implement in our key target areas, which include career growth and transparency.

Depending on your project, your key areas may vary from report to report, or they may stay consistent. Alternatively, for an event planning project, there are a set number of key areas that you always want to touch on, like promotion, signups, and speakers. For each key area in the status report, add a few bullet points that give an update on progress, accomplishments, and upcoming work.

For stakeholders who are looking for more in-depth information, provide links to documents or resources. This can include more specific project information, like links to specific project milestones , or the broader impacts of the project, like a reference to the business goals the project is contributing to.

Example: Include a link to the employee satisfaction survey, as well as to the larger company OKR around increasing employee engagement over the course of the fiscal year. All projects run into roadblocks. These can come in the form of project risks , unexpected increases to the budget , or delays that impact the project timeline.

Keeping stakeholders in the loop when issues arise will help everyone adjust accordingly to stay on track. This will delay our overall project timeline. These could include a list of next steps, kudos you want to give someone, or anything else you want to highlight. Example: Thank you Sarah A.